Regulations for SA Students

Eligibility

Study Abroad students can apply for the internship programme only if they have obtained prior approval from their home university for transferring the internship grade and credits back to their home university transcripts.

Regulations

There are 2 types of internships available to Study Abroad students:

  • The ‘single’ internship involves 150–180 hours of work over the course of the semester (roughly 12–15 hours per week). Students are also required to keep a daily log and to write a 3,000-word paper at the end of the term. The single internship is evaluated with a letter grade and is worth 1 academic course, or 6 ECTS (equivalent to 3 US academic credits).
  • Motivated Study Abroad students are also allowed to apply for the ‘double’ internship, which is offered by a selection of our internship partners. The ‘double’ internship is worth 2 academic courses or 12 ECTS (6 US academic credits). With the ‘double’ internship, students are expected to work 280 hours per semester (approximately 25 hours per week) and, in addition to the 3,000-word paper and daily log, are required to conduct an academic research project over the course of the term. Please note that double internships are not available during the summer semester.

Students must check the internship catalogue for the semester during which they want to undertake the internship and choose up to three internship offers.  The internship application must be submitted on time (please refer to the deadlines published here) and sent directly at internships@vesalius.edu. Please note that late applications will not be considered.

Important note: Study Abroad Students must also apply to the general academic program in addition to sending in a separate application for the Internship Programme

The application must include:

  • a resume
  • a signed copy of the VIP Application Form for Study Abroad Students
  • three cover letters (each tailored to a desired position/job description)
  • a recommendation letter from a home university professor
  • a certificate of no criminal conviction (if required and indicated in the internship description)
  • **Please note: any documents (CV, cover letter, etc.) should be sent in the following format: First Name Last Name_Title of document. Ex.: Jill Sander_Cover letter ESRT or Jill Sander_recommendation letter.

The resume and the cover letters must each be 1 page long and must be reviewed by the home university prior to submission to Vesalius College.

Students must be aware that due to the highly-competitive nature of the internship programme, there is no guarantee that they will be selected for the internships for which they have applied.  If selected for an interview, students must carefully prepare themselves for the interview.

In addition to a thorough evaluation of their CV and cover letter, applicants are subject to a personal interview by the internship providers before a final selection is made. For fall and spring placements, these interviews take place face-to-face in Brussels after the student’s arrival. For summer placements, most interviews take place over Skype or email prior to the student’s arrival in Brussels, although some internship partners do insist on meeting applicants once they arrive on campus prior to final selection.

Once students have started an internship, they may not withdraw from it except under extraordinary circumstances, and then only with the permission of the Internship Officer and the Internship Advisor. Students are expected to behave in a professional and ethical manner during the entirety of the application and selection process, as well as during the course of the semester-long internship.

During the application and selection process

  • Students must reply to emails sent by the Internships Officer.
  • Students are strictly forbidden to directly contact the internship partners. All communication between the candidates and the internship partners must go through the Internships Officer.
  • Students must be on time for interviews.
  • If an internship partner offers a candidate an internship, the latter must accept or decline the offer in writing by sending an email to the Internship Officer within 24 hours.

During the internship

  • Dress code: Maintain a neat appearance and dress appropriately.
  • Follow through on commitments.
  • Do not conduct personal business during work hours.
  • Be on time for work.
  • Respect deadlines.
  • Turn in assignments on time.
  • Be supportive and proactive.
  • Be polite and cooperative.
  • Seek to further your professional development by improving skills and acquiring new knowledge. Students should not be afraid to ask for additional work, or try to come up with some projects on their own.
  • Half way through their internship, students must arrange a meeting with their Internship Advisor.

Occasionally, students may encounter some problems or difficulties during their internship. We encourage our students to tackle the problem from the beginning and not leave it until the end of the internship. The Internship Officer and the Internship Advisors can provide students with guidance, but students should first try to solve the problem on their own.

After the internship

Students must submit their log of hours worked to their Internship Advisor which must be signed by their internship supervisor and a 3000-word report on their internship experience.